Parks & Facilities - Facility Rental Policy

Reservation of a facility requires a completed, signed agreement, (and damage deposit of $100 submitted within 48 hours after receipt of agreement). Rental fees are due a minimum of two weeks prior to the specified date of use or rental is automatically canceled. Make all checks payable to the Champaign Park District. Please submit a separate check or cash in the amount of $100 for the damage deposit. This will insure a quicker return. NOTE: writing 1 check to cover rental fees and damage deposit will delay refund 14 days or longer.

The Champaign Park District reserves the right:
a.) To approve or deny any request submitted for a facility rental (approval will not be unreasonably denied).
b.) To cancel or to move to another Champaign Park District facility, the scheduled activity due to scheduled Champaign Park District function,
c.) To revoke any request previously granted, at any time it is determined that the request contained any misrepresentation or false statement, or that any condition set forth in the policies governing the requests is not being complied with, or that the safety of the participant in the activities of the applicant or their patrons of or visitors to the facility is endangered by the continuation of such activity.

"The Champaign Park District will not be liable for any claims for injury or damages resulting from or arising out of the use of the district's facilities or premises adjacent thereto. The renter agrees to indemnify the Park District and hold it harmless against any and all such claims, damages, losses and expenses. If requested by the District, the renter shall carry insurance against such claims and furnish the District with a certificate of insurance evidencing the same."

Renters shall reserve facility no more than six (6) months in advance. Exceptions may be made for special circumstances with the approval of the facility supervisor (i.e. family reunions, wedding anniversaries, wedding receptions).

Renter is responsible to see that all activities are properly controlled and supervised. Adequate adult chaperons must be provided if group members are under eighteen years of age. The Champaign Park District must approve the chaperones. (One chaperone per every ten participants under 18 years of age must be provided).

Notice of cancellation must be given to the Champaign Park District at least seven (7) business days prior to the scheduled date of activity (a 95% refund will be issued). Failure to comply will result in forfeiture of any payments made.

Facilities will be opened fifteen (15) minutes prior to the hour designated on the facility usage request form. Rental fees will include this time.

Renter is required to present his/her copy of the facility usage form to the building opener at the time of arrival.

Renter MUST VACATE the facility at the time designated on the facility usage request form. Failure to vacate will result in a $25 minimum per hour (or any part thereof) service charge. (Arrangements for extended hours may be made at least 48 hours PRIOR to the scheduled date of activities).

Building openers will wait 1/2 hour but no longer for late arrivals. Building openers will be paid in full for such occurrences.

The Champaign Park District will provide no equipment other than tables and chairs unless otherwise specified on the facility usage request form. Renters are responsible for their own set-up.

No admission fees may be charged or concessions sold on any Champaign Park District property (unless stated in contract approved by the Champaign Park District). Such action will result in immediate ejection from the premises.

On occasion there may be more than one group utilizing a facility. Please keep noise to a minimum. Renter must comply with the City of Champaign Noise Ordinance.

Park District telephones are not available to renter (exception: emergency situations).

Renter may not use any Champaign Park District facility as a mailing address.

There are no provisions for renter to store items in Park District facilities.

Pets are prohibited in Park District facilities (exception: Seeing Eye dogs or other approved service animal).

Alcoholic beverages ARE NOT permitted in any Champaign Park District facilities unless the following conditions are met: (beer and wine only)
a.) Secure a permit for the use of an approved Champaign Park District facility.
b.) Secure an Application for Permit to Serve Alcoholic Beverages (beer and wine only) from the Park District office at 706 Kenwood Road, Champaign, Illinois 61821. Complete, sign, and submit the application along with $25.00 permit fee for residents or the $50.00 fee for non-residents to the office of the Champaign Park District no later than five working days prior to the scheduled event. Complete, sign, and submit $50 license fee to the Liquor Control Commissioner, City of Champaign, 102 North Neil Street, Champaign, IL 61820 at least fifteen (15) working days PRIOR to the date for which the license shall be issued along with a non-refundable application processing fee of $30 (there are no exceptions to this rule).
c.) Submit an acceptable certificate of insurance for host liquor liability providing insurance coverage to the applicant, naming the Champaign Park District as an additional insured. The minimum acceptable policy is $1,000,000.00 combined single limit liability.
d.) Secure and submit a temporary liquor license from the City of Champaign.

No smoking is permitted inside any Champaign Park District Facilities. Drugs are not permitted in or on any Champaign Park District facilities or property. Such use will result in immediate ejection from the premises.

Eating and drinking is allowed in designated areas only.

Park District furniture is not to be removed or altered unless the facility director has granted permission.

No tents or other structures shall be erected in any park without approval of the Champaign Park District (The Park District does not supply tents). Tents are $20 per tent per day and are generally not allowed overnight.

No street shoes are allowed on gymnasium or dance floors. During inclement weather, a second pair or rubber-soled shoes must be carried into the facility for use during the activity.

Renter is responsible for leaving the facility in the same condition it was found. Renter is required to place trash in the containers provided. The building opener will be provided with a checklist to determine the cleanliness of the facility at the completion of the rental. Failure to comply will result in loss of deposit. The deposit will be utilized for such damages; (this includes the facility left dirty, damage to any equipment or to facility itself). If damages exceed the amount of the deposit, the renter will be billed accordingly. Deposits, less amount retained for damages, if any, will be mailed out/returned within one week of rental.

Outdoor Facilities Only:
A park use permit may be required for any group of twenty-five or more and permit holder agrees to comply with the City of Champaign Noise Ordinance. Park use permits are free of charge unless permit holder is holding a special event. Inflatable structures, dunk tanks, etc., require approval and a certificate of insurance. Minimum acceptable insurance policy is $1,000,000.00 combined single limit liability naming Champaign Park District as additional insured.